Career Opportunities

The Assistant Association Manager for Homeowners' Associations (HOAs) plays a crucial role in supporting the efficient operation of HOA communities. This role involves collaborating with the Association Manager to oversee day-to-day operations, ensuring that community guidelines and regulations are upheld, and providing excellent customer service to homeowners and board members.

1. Administrative Support:
   - Assist in managing administrative tasks such as maintaining records, drafting correspondence, and scheduling meetings.
   - Help prepare meeting agendas, attend board meetings, and record minutes accurately.
   - Manage documentation related to homeowner inquiries, violations, and complaints, ensuring timely resolution.
2. Communication:
   - Serve as a point of contact for homeowners, board members, and external vendors, addressing inquiries and concerns promptly and professionally.
   - Facilitate effective communication between the board, homeowners, and management company through various channels such as email, newsletters, and community forums.
3. Compliance and Governance:
   - Assist in enforcing community rules and regulations, including architectural guidelines, bylaws, and covenants.
   - Monitor compliance with HOA policies and procedures, addressing violations through appropriate enforcement actions.
   - Collaborate with legal counsel, as needed, to address legal matters pertaining to the HOA.
4. Vendor Management:
   - Coordinate with vendors for maintenance, landscaping, security, and other services, ensuring quality performance and adherence to contracts.
   - Obtain competitive bids for projects, review vendor proposals, and make recommendations to the Association Manager and board members.
5. Financial Management:
   - Assist in budget preparation and financial reporting, including collecting dues, assessing fees, and managing accounts payable and receivable.
   - Work closely with the Association Manager to monitor expenses, identify cost-saving opportunities, and ensure financial stability.
6. Community Engagement:
   - Organize community events, social gatherings, and educational seminars to foster a sense of community and encourage homeowner participation.
   - Collaborate with committees, such as architectural review or social committees, to address community needs and promote volunteer involvement.

The Assistant Association Manager for HOAs plays a vital role in promoting the well-being of the community and enhancing the overall homeowner experience. This position requires a dedicated individual with a commitment to professionalism, integrity, and superior service delivery.

- Previous experience in property management, homeowners' association management, or related field is highly desirable.
- Strong organizational skills with attention to detail and the ability to multitask effectively.
- Excellent communication and interpersonal skills, with the ability to interact professionally.
- Knowledge of HOA laws, regulations, and governing documents.
- Ability to work independently and collaboratively as part of a team, demonstrating flexibility and adaptability in a fast-paced environment.

- The Assistant Community Association Manager must obtain the M100 and attend at a minimum 2-hours of continuing education per month.

- Should the Assistant Community Association Manager want to grow into a Community Association Manager position, they must first obtain their CMCA certification.

- All professional education is company sponsored

- Medical, Dental, Vision, 401k

- Parking 

- Compensation DOE